PTA Meeting Minutes

Cavehill Primary School

Parent Teacher Association

Minutes 09.03.2020

ATTENDEES:• Committee: Meghan Hoyt (Chair), Carole Glass (Treasurer), Jill Wharry (Secretary), Aisling Pugsley, Alison Moore, Jennifer Casey, Gemma Jordan, Pauline McCallion, Peter Connolly, Mr Orr, Miss McClelland and Miss Hamilton .• Others: Laura McCart and Kylee Murphy.

Committee Apologies:  Julie Boone and Gillian Weir.1. Welcome and Apologies 

Meghan welcomed everyone and noted apologies.2. Financial update (separate report)

Carole ran through current bank account figures.  Balance as of 28 Feb was £5,647 of unrestricted funds. Jill let the group know there is a further £2,038 of cash to be lodged from tea towels and afterschool treats. Committee confirmed they arecontent to fund replacement of last Active Panel in P4 classroom. Mr Orr to confirm amount. Once Active Panel and tea towels paid for this will leave approx. £3k of unrestricted funds.

Carole then explained Ulster Bank is offering the best deal with 24 months of fee free banking. Carole in process of application form.3. Grant update (separate report)

Jill ran through grants in Julie’s absence.• Current grants – all coming to an end with reports and paperwork currently being completed. • Applications being worked on – Halifax Foundation for Literacy & Numeracy Support • Unsuccessful grant applications since January – Celebrate National Lottery 25 for 175th Anniversary Celebrations– due to massive interest applications went to a lottery system

A few of the Committee met with Winston Irvine, parent who works for Intercom, who has a wealth of funding and grant experience and local connections. He is supporting us with through the Twaddell and Woodvale Resident Association IFA funding for the 175th Anniversary Celebration event, a much appreciated boost for the event.

We did not find funding to pay for the First Aid Refresher course however still going ahead, funded by the school, on Monday 16th March 10-3pm for staff and parents. If anyone holds a current First Aid certificate that needs refreshed this year they are welcome to attend.

Charity Commission Update – Recommend all committee members and Trustees have a look at the Charity Commission NI website and in particular the sections Managing Your Charity and Annual Reporting. The Trustees first Annual report is now due as the PTA has had one full financial year as a Registered Charity. Deadline for Annual Report submission is June 2020.4. Garden update (verbal)

Aisling briefed meeting on garden activity since the last meeting. Lots has been happening with the garden achieving level 1 in the Royal Horticultural Society (RHS) School Gardening Award. We hope to gather enough evidence to submit for Level 2 in the near future. Although these awards do not give funding, it will motivate people to get involved and give us a structure to work towards. It will also give us recognition the work we have achieved.  

A small garden team has been formed with the help of Jill Wharry and Joanne Harris. We had a recent planning meeting and will meet every few months to update this.  This team has added to the success of our recent ‘Spring Clean’ Family Gardening Day on Saturday 7th March. The team have also planted various seeds in preparation for the Summer fair. These are a mix of flowers and vegetables.  Next Family Gardening Day – proposed date 4th April. This day will involve planting more seeds and transplanting shoots for the coming Summer Fair.

We have tried to add to the community feel of the garden by hosting a drop in session every Friday afternoon around pickuptimes. The first one was 6th March and was well attended.  

Currently applied for a small £150 grant from the Soil Association for Food for Life and Grandparents Gardening week, to be held 1 May. This event will hopefully involve approx. 15 children and their grandparents to come to the garden and plant a salad window box or herby hanging basket. 

Several other ideas to keep up momentum as follows:• Earth Day (22 April) – possible link with eco club for this• Outdoor classroom day (21 May) – global campaign to encourage children to get involved in outdoor learning and play, we would like to link in with World Around Uspart of curriculum• Big lunch scheme (June) – plan to apply for funding which would be used to thank all the volunteering team• Shared Education Programme – already in P1 and P2 plans from April

Miss Hamilton to liaise with Aisling re teacher involvement and ideas above. 5. Activity updatea) Events since the last meeting:• Valentines afterschool treats – 3 days £100 profit.• Tea towels – order complete, approx. £780 profit.• Garden comps – M&S seedling kits running through March.b) Future events planned:• Easter raffle – thanks to Laura McCart for organisinghamper, tickets to issue next week.• 175 anniversary event – to be held on 24th April 6-8pm, Meghan ran through plans for food and entertainment, minimal volunteers required. The event is to be an informal social gathering with only a few activities such as circus workshop, drumming circle, bouncy castles and facepainters. Food to be supplied by catering van so volunteers are only required for entry gate, serving refreshments, security and clean up (10 -15 max). Summer Fair – planning meeting 25th March, anyone interested in helping please come along, provisional date for fair: 13th or 20th June, Mr Orr to confirm.6. Teacher input/feedback – Miss McClelland emailed all teachers to remind them of teacher fund.7. AOB

Website – new PTA website created. Kylee Murphy updated the group. Need ideas for content. Date of next meeting to be arranged.